Updated: November 13, 2020 at 3:14PM

Residence Hall Operations

Winter Break

After receiving exit testing clearance from University Health Services (UHS), students living on campus are expected to leave campus 24 hours after their last final, and no later than Saturday, Nov. 21 at noon. Students should schedule their exit tests 48-72 hours before their planned departure to ensure receipt of their test outcome, as hall access extensions cannot be granted.

Once the residence halls close, no students will be granted access into the halls for any reason. Students in quarantine and isolation after the halls close will be contacted regarding instructions to retrieve items once they have a green pass and are released by the Covid Response Unit (CRU). Students are encouraged to plan accordingly by preparing belongings to “grab and go” in the event they are placed into quarantine or isolation. 

Student Preparations

Before leaving the hall for Winter Break, students should:

  • Tightly close and lock all windows
  • Clean, defrost, unplug, and prop open the door of refrigerators
  • Unplug electrical items from all outlets, including desk lights, aquariums, and alarm clocks
  • Dispose of all perishable items and any open food containers
  • Empty trash and recycling
  • Turn heat on and set at 70 degrees with the fan on
  • Remove all items from sink and vanity areas for cleaning and routine maintenance.
  • Remove all personal items from community bathrooms for cleaning
  • Turn lights off
  • Close and lock the room door

Hall Access

Students will not have access to their rooms during Winter Break and it will not be possible to retrieve any items left in the halls after noon on Saturday, Nov. 21. Hall access will not resume until the residence halls reopen for the Spring Semester.  

With the extended Winter Session, students should think carefully about items they may need while they are gone, including:

  • Business/Formal Clothing
  • Medications, including contact lenses and retainers. For the extended break, students should plan ahead and contact UHS or their health care provider for medication refills so they do not run out while away from campus
  • Important documents, including passport, social security cards, and credit/debit cards
  • Any academic materials for Winter Session such as textbooks, graphing calculators, and flash drives
  • Computers/iPads/gaming systems and chargers

Cleaning and Disinfecting

Building Services staff will enter the hall twice during Winter Break for disinfecting of both student rooms and common areas. The first entrance will entail electrostatically spraying all soft surfaces including furniture, doorknobs, light switches, and desk chairs. The second entrance will include wiping and disinfecting surfaces in student rooms, including floors, sinks, mirrors, and desks.

Students should either remove or cover any electronics from open spaces to help with the cleaning process. Students should also take extra care to secure valuable items and consider putting away any electronics or personal items like toothbrushes and razors so these areas can be properly cleaned.

Fall and Spring

Undergraduate residence halls operate at standard occupancy, though significantly enhanced cleaning and other adjustments in our common life are necessary to keep one another safe. As the medical situation changes, this approach will be re-evaluated accordingly. Adjustments to residence halls and their operations include:

  • Although students do need to wear masks or observe physical distancing when they are in their assigned rooms, they must do so in all other areas, including hallways and common spaces.
  • No individuals are allowed in residence halls unless they are assigned a bed or are working in the hall.
  • Up to two additional residents from any section may gather in another student’s room if all occupants wear masks, distance appropriately, and leave doors open. The total number of guests in each room remains at two guests beyond the students assigned to a room.
  • Room capacities for all common spaces in residence halls have been adjusted for physical distancing. Occupancy limits have also been posted for the space.
  • The total number of people gathered in a common space at any one time cannot exceed the occupancy limits posted for the space.
  • Building Services clean the halls seven days a week instead of five, and disinfect high touch surfaces multiple times a day.
  • Shared kitchens and hall fitness rooms are available by appointments during limited hours to allow for increased cleaning and sanitizing.
  • Food sales cannot be offered safely, though those kitchens may be open for individual use by appointment. 
  • Residence hall laundry facilities are free. 
  • Chapels are open for individual prayer and hall Masses.
  • Students should use bathrooms and shower rooms only within their sections, and each student should restrict usage to the same 1-3 toilets and showers, which will aid contact tracing.
  • Students are encouraged to use the private sinks in their rooms whenever possible, though sinks in the section bathrooms remain operable to encourage frequent hand washing, and everyone is expected to use disposable paper towels.
  • The University's facilities team has developed recommendations for managing potential warm conditions in the halls. These recommendations, along with a comprehensive list of Residential Life policies, are available on the Residential Life website.