Guidelines for returning to work

Note: Dated communications are archived here for reference, but may not reflect the most up-to-date information available.

Dear Faculty and Staff Colleagues, 

As Indiana embarks on the reopening plan outlined by Governor Holcomb, the University begins its own gradual phase-in of a limited number of activities. It is extremely important in the weeks and months ahead that we each take steps to protect our own health and the health and well-being of those around us in light of the COVID-19 pandemic.

While the University continues to expect many employees to work from home, a number of faculty and staff colleagues will soon join those already working on campus as we prepare for student move-out from campus residence halls beginning on Friday, May 22; the reopening of some campus labs, as well as limited operations in University Libraries; and the reopening of the Basilica for public Mass.  

With everyone’s health and safety in mind, we write to draw your attention to the following expectations, based on CDC guidelines and advice from public health and medical professionals, that will apply to University employees working on campus, beginning Thursday, May 21.  As we move toward the reopening of campus in the fall, we will issue additional guidance. You should check coronavirus.nd.edu regularly for updates to the policies and expectations for campus. 

Daily health checks

  • Faculty and staff working on campus should take their temperature daily before coming to campus. If you have a temperature above 100.4 degrees, please do not come to campus.  If you have any questions, please contact Tracy Skibins, senior director of emergency management (safety@nd.edu). 
  • If you have any of the symptoms associated with COVID-19--- fever, shortness of breath, muscle aches, sore throat, unexplained loss of taste or smell, diarrhea or headache--- OR if you believe you have been exposed to someone with COVID-19, please stay home and call your healthcare provider or the Wellness Center (574-634-9355).   They can assess whether you should self-quarantine.  Please let your department or manager know that you are unable to report to work as expected.

Public health practices

  • Practice good hygiene at all times: wash your hands often and use hand sanitizer when soap and water are not readily available.
  • Faculty and staff working on campus should practice physical distancing – maintaining a minimum of 6 feet distance whenever possible
  • Members of the University community and guests on campus must carry masks at all times. 
  • Masks must be worn by all faculty and staff working on campus whenever physical distancing is not possible or may be difficult to maintain. 
  • Those working on campus will be provided cloth masks by their supervisors or departments.   If you need a mask, please contact your supervisor/department, or Tracy Skibins, senior director of emergency management (safety@nd.edu or 574.631.8344).
  • Certain buildings may have signage indicating that masks are required at all times – for example, in the residence halls during move-out. Rules in those signs must be observed even when maintaining appropriate physical distance.
  • Campus visitors can buy masks in the University’s Bookstore and in the Morris Inn.
  • Those attending public Masses in the Basilica must wear a mask and practice physical distancing before, during, and after Mass, in accordance with the requirements of the Diocese of Fort Wayne-South Bend.    

Enhanced cleaning protocols

  • Entry areas and common spaces will be routinely cleaned and disinfected by the Building Services team in those buildings where employee presence and level of traffic during May and June warrant it. 
  • Hand sanitizer will be readily available at the entrance of buildings where the level of traffic during May and June warrants it.  
  • Additional cleaning protocols have been developed to support the student move-out process while keeping our team members and our students and their families safe.
  • Cleaning processes and products have been enhanced to help counter possible transmission of the virus per public health guidelines.

Elevators and Stairs

  • Employees are encouraged to use the stairs inside campus buildings whenever possible, walking up and down stairs on the right-hand side.
  • Most elevators should be limited to two occupants per cab. Floor decals will be placed to show where occupants should stand. Those waiting for elevators in lobbies should practice appropriate physical distancing. 

Restrooms and Drinking Fountains/Bottle-filling Stations

  • Employees and visitors to campus are expected to keep at least 6 feet distance in restrooms.   Please be mindful of the number of individuals inside a restroom, and limit occupancy to allow for appropriate physical distancing. 
  • Wash your hands thoroughly after using the restroom to reduce the potential transmission of the COVID-19 virus. 
  • Drinking fountains and bottle-filling stations within campus buildings will be disinfected daily.  

Depending on your role or work setting, your department or manager may require you to adhere to additional safety measures beyond those outlined above.

Let's work together to ensure the good health of every member of this community and all who are dear to us.  If you have questions, please call the University's COVID-19 hotline at 574-631-5900 or visit https://coronavirus.nd.edu/

Stay safe and healthy.
In Notre Dame,

Mike Seamon

Vice President, Campus Safety & University Operations