Updated: April 13, 2021 at 1:12PM

Documenting Your Vaccination

Documenting First Dose at Off-Campus Facility

If you are a student and received a vaccination off-campus, upload a picture of your vaccine card to your UHS patient portal. (Use the "My Forms" feature and click "COVID Vaccination - Students.") Do this even after your first dose. This will count toward our 90% goal. After your second dose, you’ll be asked to upload the vaccine card again through the "My Forms" section. (This is a revised, streamlined process. If you’ve already uploaded documentation through another section in your patient portal, you do not need to re-upload.)

If you are student, faculty, or staff member and you have received either the second dose of the Moderna or Pfizer COVID-19 vaccine or a single dose of the Johnson & Johnson COVID-19 vaccine, the University asks that you upload your vaccination documentation into PyraMed, the electronic medical record in University Health Services.

PyraMed portal

Note that all vaccines must be officially approved by a federal agency and that no vaccines from clinical trials will be accepted.

Faculty and Staff - How to Document Your Vaccination

  1. Scan your vaccination card or take a picture of it so you can upload it into the system.
  2. Access the PyraMed portal at https://go.nd.edu/vaccineportal.
  3. Click on the red text link on the landing page directing you to fill out your pending forms.
  4. Open the form for COVID Vaccination – Faculty or Staff.
  5. Choose the option to share your one or two-dose series vaccine information.
    • NOTE: If you received the two-dose series, make sure that you have completed both doses before uploading any information.
  6. Enter the details about your vaccination(s).
  7. Upload the image of your vaccination card.

Why is it important to document my vaccination?

The more information the University has regarding who is vaccinated, the better understanding it has of the degree of protection present in the campus community. This in turn will impact planning, policies, and procedures for at least the summer and fall. The University takes the security and privacy of this data very seriously. The Office of General Counsel and the Office of Information Technologies’ Information Security team completed a thorough review of the platform used by the University to ensure the protection of individuals and the institution.

Your decision to disclose to Notre Dame information that you’ve received your vaccination is voluntary. Notre Dame does, however, encourage you to participate both to improve confidence in ND’s ability to provide a safe campus environment and to, potentially, exempt you from certain health and safety protocols, such as quarantine.